Balances in Oracle HRMS Payroll

Lets understand it by an example.

Consider you work in a company and your provident fund is being deducted every month. So at some point in time, you may want to know your provident fund balance( Employee Contribution + Employer Contribution), to fulfill this requirement, Balances is a very good feature provided by Oracle.

What steps are required to be performed??

1) Define Element
2) Define Element Links
3) Define Balance
4) Run Quick Pay or Payroll for Testing

Step 1: Define Element and its Inputs

Navigation: Global HRMS Manager --> Total Compensation --> Basic --> Element Description

I have created an element called "Provident Fund Employee Contribution" as shown below.

I will use the input "Pay Value" which is created by default.

Step 2: Define Element Links

Navigation: Global HRMS Manager --> Total Compensation --> Basic --> Link

For the purpose of understanding, i have created a generic element link. But kindly create link according to your criteria and provide costing details.

Step 3: Define Balance


Navigation: Global HRMS Manager --> Total Compensation --> Basic --> Balance

To specify the element and input name for which  you are creating the balance, preferably do not specify them on main balance screen as shown in Screenshot 3. Use the Feeds functionality for this.

Feeds: 
Use the Balance Feeds window to select balances to be fed by the input values of an element. Balances are either fed by whole classifications of elements or by individual elements, but not by both. It gives you extra control of creating a balance using multiple elements.

I just selected the element we created in Step 1.

Dimensions:

Select your required dimensions from list of values. Most common dimension used are

_ASG_PTD                          Period to Date balance
_ASG_ITD                           Inception to date balance
_ASG_FYTD                        Fiscal year to date balance
_ASG_YTD                          Calendar year balance
_ASG_RUN                          Assignment Run

Classification: 

Select classification e.g. Earnings, Voluntary Deductions etc. and Add/Subtract for each. Run Results of all elements with classification will be fed into the balance.

NOTE: if you have already selected any element in Balance feeds window, you can not select a classification on Balance classification window.

Initial Feed:

This window is used for balance adjustment.

Step 4:

Attach the Element Entry and run the quick pay or payroll.

I ran quick pay for an employee of some periods. It is shown in screenshot below how balances work.

Navigation: Global HRMS Manager --> People --> Enter & Maintain --> Assignment --> Entries

Navigation: Global HRMS Manager --> People --> Enter & Maintain --> Assignment --> Others--> Quick pay

View Results --> Balances

Period 1:


_ASG_PTD                        1500
_ASG_ITD                         1500
_ASG_FYTD                      1500
_ASG_YTD                        1500
_ASG_RUN                        1500

Period 2:



_ASG_PTD                        1500
_ASG_ITD                         3000
_ASG_FYTD                      3000
_ASG_YTD                        3000
_ASG_RUN                        1500

Fiscal year to date : it will reset itself when new fiscal year starts.
Period to date : Changes every period
Inception to date : Does not change ever.
Calendar year to date: It will change when a new calendar year starts.

I hope this post helped you a bit

Kindly provide your feedback.

Leave a comment for any query.